New WCGA Travel Policy

Wilson implemented a new travelling policy for all clubs and organizations. Student organizations which plan for an off-campus activity now have to fill out an application form and get approval from Dean Mary Beth Williams and WCGA officers.

The new travel policy aims to guarantee safety for Wilson students when organizing off-campus trips. Regarding this issue, the Dean shares her viewpoint: “We want to make sure that if any emergency happens during the trip, we know where they are and they know how to contact us.” In other words, an organization will get prompt assistance from Wilson staff with any unexpected situation, which certainly increase their security. Additionally, when filling out the form, every organization has to create a planned itinerary for their trip, including hotel or shuttle reservation.

The process of applying is simple. Clubs and organizations complete the paper form and submit it to the Dean at least 10 days prior to the trip. Then, club officers need to meet with WCGA in the next WCGA General Assembly meeting to present the details about their travel plans: purpose, participants, transport, and accommodation reservation. To increase the chance of being approved, the Dean suggests each club or organization complete the application form in a thoughtful manner. Having a staff or advisor to go along with the trip is also a way to guarantee the trip’s high level of safety.

The WCGA will cover the policy in the training program for club advisors and officers during this spring and in the Blue Book next year. If you have any questions, contact Mary Beth at or the WCGA’s president at

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